Job Status
Our Software offers an intuitive dashboard that allows you to efficiently manage your job ads. This guide will help you navigate the different job sections and understand the specific job status types available.
Job sections on your dashboard: Active, draft, and archived
On the left-hand side of your dashboard, you’ll find the "Jobs" section. This menu offers a dropdown (open by default) with three main categories:
Active:
Displays all jobs currently set to the status Online and Offline.
Online jobs are live, published, open for applications and visible to candidates.
Offline jobs are temporarily unpublished and removed from job boards halting new applications but candidate management is still active.
Draft:
Contains all job ads saved with a Draft status.
Jobs that are currently being developed and have not yet been published.
Use this space to finalize and refine job details before making them visible to potential candidates.
Archived:
Shows all jobs changed to Archived status.
Archived jobs are no longer active, not visible for potential candidates and candidate management is inactive.
Managing ‘Active Jobs’ within your ‘Job Limit’
You can switch their status between online, offline, and archived within your plan's constraints.
If you reach your job limit, an info box will appear in your 'Active' job section, preventing the publication of new jobs.
To resolve this, either archive a job to free up space or increase your limit through your subscription.
Detailed overview of job status types
In this chapter, you'll gain a better understanding of each job status, how they function, and the best ways to manage them in your recruitment process.
You can easily change the status of a job by clicking the three dots next to it. This allows you to switch the status between archived, online, and offline, providing flexibility in managing your job ads.
Online
Once a job ad is created and published, it is assigned the "Online" status.
When a job ad is online, it is automatically sent to various job boards and platforms through JOIN's multiposting feature.
Candidates can discover and apply for the job through JOIN's partner platforms, the job widget, or your JOIN career page.
The online status enables maximum visibility and allows candidates to submit applications.
Offline
The "Offline" status is given to job ads that you want to no longer be posted and visible on job boards.
If you decide to take a job offline, it will be removed from all the different job boards within 24-48 hours.
Once a job is offline, it becomes invisible thus the apply button is no longer accessible for new candidates.
This status is useful when you want to stop receiving new applications for a particular job, but you are still interviewing to fill this position.
For example, you can use this status in between multiple application rounds to temporarily stop new applications from coming in.
Offline jobs, like online jobs, count towards your job limit. Check the Subscription area to review and manage your job limit.
Draft
The "Draft" status is assigned to job ads that have been created but not yet published.
When you create a new job ad, you have the option to save it as a draft. This allows you to work on the ad and refine it before making it live.
Drafts can be accessed in the job overview section under the "Drafts" category.
You have the flexibility to publish a draft at any time when you are ready to make it available to candidates.
Archived
When a job is archived, it is taken offline, and candidate management functions are deactivated. While candidates remain linked to the archived job, you cannot engage with them.
To manage candidates again, simply change the job status back to online or offline.
Archiving keeps your workspace organized by separating inactive jobs from active ones.
This status doesn’t impact your job limit, allowing unlimited archived jobs.
Archiving frees up a 'spot,' enabling you to publish a new job or reactivate another archived job when your job limit is reached.
This status is ideal for completed recruitment processes or positions on hold, archiving streamlines recruitment management and preserves candidate data without cluttering your active listings, helping you focus on current opportunities.